One evidence register, and what each proof discharges
In 50 words
Evidence management keeps the proof an operation holds, from an approved procedure to a training certificate, and shows what each piece proves. In eAviora every piece of evidence is reviewed and accepted by a person, carries its expiry date, is mapped to the requirements it backs, and can be bundled into a versioned package for an auditor.
At a glance
The module, on one sheet
- Suite
- Shared by every suite · Shared Workspaces
- Records
- EVD evidence and EVP evidence packages
- Stages
- Draft, Submitted, Verified, Accepted
- Attaches to
- Records, actions, documents, audits, investigations, training completions, requirements and governance reviews
- Coverage
- Every requirement, with the live proof behind it and the gaps with none
- Works with
- Compliance, Action Plans, Audits and findings, Governance
What it does
Four things, done on the record
Reviewed and accepted
Evidence moves from submitted to verified to accepted; a reviewer can rate its adequacy and set its validity and expiry.
Coverage by requirement
For every requirement, how much live proof backs it, and a list of the requirements that have none.
Expiry watched every night
Evidence tied to a requirement that has expired, or will within 30 days, is caught by a nightly check.
Packages for an auditor
Bundle evidence for an audit, a regulator submission or a compliance argument; regenerating makes a new version.
In the product
A piece of evidence, verified
- Its status and type, and who verified and accepted it.
- What it proves, and the requirement it backs.
- The file, its adequacy rating and the date it expires.
The rule it holds
Replaced, lapsed or refused evidence is never deleted.
Superseded, expired and rejected evidence stays as the trail, and evidence held in a package cannot be deleted until it is removed.
On the graph
What it links to
Questions buyers ask
Short answers
Who reviews evidence?
A reviewer verifies it, can rate its adequacy and set the date it expires, and it is then accepted. Rejected evidence goes back to its owner to rework.
Can we hand an auditor one bundle?
Yes. Assemble an evidence package for the audit. Regenerating it makes a new version and keeps the earlier one.
Does AI classify evidence?
eAvy can suggest an evidence type with its confidence. Nothing changes until a person accepts it.
See Evidence Hub on your own records
A walkthrough with the people who build eAviora.