Aviation document control, from draft to signed acknowledgment
In 50 words
Document control keeps manuals and procedures current, approved and in the hands of the people who must follow them. In eAviora a released revision cannot be edited, only superseded by the next one, each approval is signed in order, and every reader’s acknowledgment is tracked against its due date.
At a glance
The module, on one sheet
- Suite
- Documents & Training · Documents & Training
- ICAO Annex 19
- Component 1, safety policy and objectives, which includes SMS documentation
- Records
- DOC documents, and the sections inside them
- Stages
- Draft, In review, Approved, Published
- On the phone
- The library on eAviora Field, with what is still to acknowledge
- Works with
- Compliance, Audits and findings, Regulatory Changes, Evidence Hub
What it does
Four things, done on the record
Revisions, superseded
Sections change only in a draft revision; a released revision is replaced by the next, never edited.
A signed approval route
Reviewers, then approvers, each signing their step before the next one can.
Distribution and read-and-sign
Everyone, a role, a department or a named list, each with a due date; a signed acknowledgment carries a signature hash.
Review dates watched
The owner is reminded 90 days before a periodic review falls due, and told when a review stalls.
In the product
A document, in review
- The next step and what it waits on: the reviewers and approvers still to sign.
- The revision in flight, and the published version readers have now.
- Who must acknowledge it, and who has.
The rule it holds
A document is never published to nobody.
Publishing is refused until the document has a distribution, so every release reaches the people who must read it.
On the graph
What it links to
Questions buyers ask
Short answers
Can a published manual be edited?
No. You start a new revision, edit it as a draft and send it through review and approval. The published one stays as it was until the new one supersedes it.
How do we prove a pilot read the bulletin?
Readers sign their acknowledgment with the name on their profile. Each one is tracked against its due date, and a signed acknowledgment carries a signature hash.
Can we hand the auditor a copy?
Yes. A published revision exports as a controlled PDF with its status, effective date, approver and distribution.
See Documents on your own records
A walkthrough with the people who build eAviora.